Booking an appointment
Sofia picks the treatment, practitioner and a free slot in your schedule.
AI operator / dental and aesthetic clinics
AI receptionist for dental and aesthetic clinics
While your receptionist checks in a patient, the phone rings again — and a missed call is often a missed appointment. Sofia takes those calls: she books, reschedules, reminds patients the day before and answers questions about treatments and prices.
Typical calls
What patients call about
Rescheduling and cancelling
She frees the slot and offers another time, so the chair does not stay empty.
How much does it cost?
She quotes “from” prices from your list and explains what affects the final price.
How to prepare
She shares the general preparation notes you approved for each treatment.
Pain or complications
No advice — the call goes straight to your receptionist or on-call clinician as urgent.
Appointment reminders
A call or message the day before, with confirmation or rescheduling.
What Sofia does
Fewer missed calls and empty slots
Booking and rescheduling
Live work with practitioners’ schedules where your practice software allows it.
Reminders
A call or message the day before, with confirmation.
Hand-off to staff
Pain, complications and complaints go to a person immediately.
Patient records
Patient, treatment, practitioner, source and conversation summary.
Integrations
Works with your schedule
We connect the practice management software, CRM or calendar that holds your clinicians’ schedules, through its API when one is available. Without a direct connection, Sofia collects the request and your receptionist confirms it.
- Clinicians’ schedule (practice software, CRM or calendar)
- Reminders by call or message
- CRM for recall and follow-ups
- WhatsApp, Telegram, Instagram
Pricing
Open prices — pick your plan
Never miss a call again
AI Voice
from €99/mo
setup: from €490
Discuss- Inbound or outbound calls
- Reports in Telegram
- 100 call minutes included
Recommended
AI Operator
from €249/mo
setup: from €1,490
Discuss- Voice + WhatsApp, Telegram and web chat
- Hand-off to your team with history
- CRM logging
- 300 call minutes included
The full lead-handling cycle
AI Sales Desk
from €490/mo
setup: from €2,900
Discuss- Everything in AI Operator
- CRM implementation with a sales pipeline
- Outbound campaigns: lead callbacks, database re-engagement
- Weekly call review
Add-ons
- Integration with your CRM
- from €250
- Turnkey CRM implementation
- from €790
- Minutes above the plan limit
- from €0.35/min
The final price depends on the number of channels, scenarios and integrations.
Why it’s easy with us
No promises we can’t keep
- Live in 1–2 weeks
- Open prices — no “ask us on a call”
- Voice, WhatsApp, Telegram and CRM in one
- The agent always introduces itself as AI and hands complex cases to a person
- We also do SEO and Google Maps — we bring you customers and handle every enquiry
Demo call
Talk to Sofia on your own phone
Leave your number and we will call you during business hours — Sofia, our demo agent, will talk to you, so you can hear how she answers, asks follow-up questions and books a request.
Useful articles
Must an AI voice assistant say it is an AI? The AI Act, call recording and customer data in 2026
Since 2 August 2026 the AI Act requires that people know they are talking to an AI. What it means for a phone assistant, how to announce call recording and where customer data should live.
AI outbound calling: how it works, what it costs and what the law allows
AI outbound calling means a voice AI calls your list, holds a real conversation and sends warm leads to Telegram and your CRM. How it works, what 5,000 contacts cost and what the law allows.
The local business lead funnel: Google Maps → call → AI operator → CRM
A local business lead funnel runs from Google Maps to a call, a fast answer and a CRM record. The stages, what to measure and where leads leak.
Questions and answers
AI operator FAQ
Does Sofia give medical advice?
No. She handles organisational questions from your knowledge base and passes anything about treatment to a clinician or receptionist.
What about patient data?
The platform and call log are hosted on our servers in the EU. Voice and AI are processed by providers working under GDPR and data processing agreements. We keep the minimum data and delete recordings on request.
Can she book straight into our schedule?
Yes, if your software has an API or integration. Otherwise she collects the request and your receptionist confirms it.
What if a patient calls in pain?
Sofia marks the call as urgent and passes it to your receptionist or on-call clinician straight away, without giving treatment advice.
How much does it cost for a clinic?
From €490 setup and from €99/month. For messaging channels and CRM updates as well, AI Operator starts from €249/month.
Let’s talk about your project
Fill your schedule, not your missed-calls list
Tell us how many clinicians you have and where your schedule lives. We will suggest booking and reminder scenarios.
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